Holding an event on a Lambeth park or open space
We welcome event applications from the following groups:
- community and charity groups
- commercial event organisers
- promotion, roadshows and media event organisers
- fun fairs and circuses.
If you feel your event does not fit into any of the above categories please call the events team, we will be happy to discuss this with you.
Please note that we require a minimum of 3 months prior to the event date to be able to process your application.
Fees and payments
Hiring a Lambeth park or open space to hold an event will incur fees. Fees are charged based on the nature of your group, the size of your event, and the nature of your event. The processing application fee is a set, one-off charge to process your application, however other fees will vary.
Processing application fee
Set, non-refundable fees to process your application as of April 2012:
- Community and charity groups - £25
- Commercial event organisers - £100
- Promotion, roadshows and media event organisers - £100
- Fun fairs and circuses - £100
A booking fee is required once the event has been approved, in order to secure the date and venue. It is non-refundable.
Site hire fee
The site hire fee is charged to hire the park or open space for your event.
Build and de-rig Fees
This fee covers hire of the park or open space for any build or de-rig days (preparation and then removal) before or after your event.
A ground deposit is required to ensure any damage caused to the ground as part of the event is reinstated. This is refundable providing there is no damage.
For more information on fees and charges please see our Events Charging Framework in section 3 page 48 in the events guide.
How to submit a Lambeth event application form
If you would like to hire a park or open space please download and save the events guide, A Guide to Organising Events in Lambeth:
The events guide gives you step by step information and useful templates for organising events in Lambeth. In section 3 page 15, you will find the Event Application Form which can be completed by clicking in to the relevant spaces and then printing. When you have completed this form with as much information as possible, sign it and send it, with the appropriate processing application fee, to this address:
Lambeth Events Service
Phoenix House, 3rd Floor
10 Wandsworth Road
London, SW8 2LL
Application Forms can also be emailed to us but you will still need to end in the signed hard copies.
Please note applications will not be processed without the relevant processing application fee. All fees can be paid by cheque and made payable to ‘London Borough of Lambeth’ or we can also accept card payments.
Please contact the Events team for a Application Quote Reference which you will need to add to the top of the application form before sending in with your payment. If paying by cheque please also put the reference on the back of the cheque. The Events team will also process your card payments.
Once your Event Application is received by the Lambeth Events Team an acknowledgment is sent to the event organiser within two working days.
For more information on timeframes and timelines, please see section 3 page 25 in the events guide.
All applications are considered by the Events Team at a weekly meeting. When judging an application the team consider all the critical information needed to deliver a safe and appropriate event in Lambeth.
Provisional acceptance or rejections will take approximately 10 working days to 4 weeks to process depending on the size of the event.
If the application is considered to be a viable the events team will send the event organiser an Events Service In Principle Agreement – this is a provisional booking form with our Terms and Conditions and includes notification of any quoted fees that will be required.
When the in principle agreement has been sent, the event organisers have 14 days to confirm their booking proposal by signing the booking agreement and returning with relevant fees as outlined.
The event organisers will then be invited to apply for any licences them to hold their event. It takes approximately 2 -6 weeks to secure a license –depending on what type of license is relevant. The Events team will advise on this process
If the relevant licence/s are granted then the event organiser will be issued with an Events Service Tenancy Permit and will continue to work with, and be monitored by, the Lambeth Events Team to ensure the delivery of a safe and successful event. Subject to Lambeth Hire Terms and Conditions.
Event project plan
The event organisers will be required to produce a risk assessment, site map, event safety plan, insurance policy and a copy of the licence as part of the event project plan at least four weeks prior to the event.
For more information about event management plans see section 3 page 37 in the events guide.
In addition all large events organisers will also be invited to present to the Lambeth Events Safety Advisory Group (LESAG) before a provisional confirmation is given by Lambeth Events Service.
The membership of the LESAG includes: LBL Events, LBL Licensing, Police, LBL Health & Safety, LBL Parks, LBL Highways and Transport, LBL Food Safety, London Fire Brigade and London Ambulance Service. The LESAG will consider the event proposal in detail and the meeting gives key partners the chance to raise objections or concerns on the event proposal. (Approximately 2-4 weeks).
If the LESAG approves the large proposed event or festival, the LBL Events and Parks Services, will then consult with any appropriate Management Advisory Committee or Friends Group, if this is relevant—this is the local consultation process and gives relevant community groups an opportunity to feedback about a large event proposal.
The LESAG findings and the outcome of the local consultation will be reported to senior management to discuss and agree with the Cabinet Member for Culture, Sport and 2012 Olympic Games. If the event is approved by both the LESAG and Senior Management then the consultees will be notified and event organisers will be invited to apply for a licence that will allow them to hold their event. (Approximately 4-6 weeks to secure licence – if no objections are received from the general public).
If the licence is granted then the event organiser will be issued with an Events Service Tenancy Permit and will continue to work with, and be monitored by, the Lambeth Events Team to ensure the delivery of a safe and successful event. The event organisers will be required to produce a risk assessment, site map, event safety plan, insurance policy and a copy of the licence as part of the event project plan at least 4 weeks prior to the event.
Don't forget Lambeth has three bandstands, including the oldest and largest surviving bandstand in Greater London at Clapham Common.
When applying to hold an event it is important to determine whether you require a licence. It can take up to three months to obtain a premises licence, so remember to book the park and get your licence application in early.
Terms and Conditions of Hiring Parks and Open Spaces
Our new Lambeth Events Guide is available for download and this guidance and advice on how to organise an event on our parks and open space in Lambeth.
Please also see our terms and conditions for holding an event in Lambeth parks.
Please note that all events in our parks and open spaces are subject to our hire terms and conditions and the confirmed booking agreements.
Health and Safety at Outdoor Community Events
This "how to" guide from the Voluntary Arts Network offers organisers of small outdoor events guidance on the legalities and procedures involved. Laid out in a clear and accessible style, it offers comprehensive information and case studies, as well as handy to use checklists and timelines.
To order your copy, email: email@example.com.
Please also refer to our events guide for advice on risk assessments and speak to our Events team for further information.
For more information on events please call 020 7926 6207 or email firstname.lastname@example.org.
Suppliers, Traders, Entertainers and Performers
Are you interested in supplying services or trading at outdoor events in Lambeth? We have a list of suppliers, traders, entertainers and performers that we notify when event opportunities arise. If you wish to be on this list then please email the following details to email@example.com
Telephone Contact Numbers
Information on what kind of supplier, trader, exhibitor or performer you are?
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