This policy explains how the information we collect about you is used and your rights in relation to that information.

Controller DPO

Our Data Protection Officer (DPO) is the Head of Information Governance.

Contact the Data Protection Officer.

Information we collect

Children

  • personal identifiers, contacts and characteristics (such as name, unique child number, contact details and address)
  • characteristics (such as ethnicity, language, and free school meal eligibility)
  • safeguarding information
  • special educational needs (including the needs and ranking)
  • attendance (such as sessions attended)
  • assessment and attainment (such as key stage 1 and phonics results,)

This list is not exhaustive, to access the current list of categories of information we process please see Childcare and early years.

Parents/Carers

  • personal identifiers, contacts and characteristics (such as name, date of birth, contact details and address)

Providers

  • personal identifiers, contacts and characteristics (such as name, contact details and address)
  • attendance (such as sessions attended)
  • qualifications

Purpose

Children

  • support children’s learning
  • monitor and report on children’s attainment progress
  • assess the quality of our services
  • derive statistics which inform decisions such as the funding of schools
  • assess performance and to set targets for schools
  • meet the statutory duties

Parents/Carers

  • meet statutory duties

Providers

  • meet statutory duties

Recipients

Children

  • Our local authority
  • The Department for Education (DfE)
  • No other parties except as authorised by law

Parents/Carers

  • the Department for Education (DfE) only as required and authorised by law

Providers

  • the Department for Education (DfE) only as required and authorised by law

Lawful Basis and Special Categories

To perform tasks required as part of our statutory function

For data collected for DfE census information:

  • Section 537A of the Education Act 1996
  • the Education Act 1996 s29(3)
  • the Education (School Performance Information)(England) Regulations 2007
  • regulations 5 and 8 School Information (England) Regulations 2008
  • the Education (Children Registration) (England) (Amendment) Regulations 2013
  • The Childcare Act 2006 Section 13

For voluntary data:

  • Consent

In addition, concerning any special category data:

  • conditions a, b, c and d of GDPR - Article 9

Rights

You have the right to access, rectify and delete personal information, in addition to other rights as explained in the full version of our privacy notice.

You have the right to contact us with a complaint if you’re unhappy with the way your personal data has been used.

We are committed to resolving complaints about our collection or use of personal information.

You also have the right to lodge a [complaint with the ICO if this issue is not resolved. You may at any time control access to and use of your personal information by contacting the Data Protection Officer..

Such control will include the ability to see what information we hold and to opt out of any use of your personal information and to prevent disclosure to any third party except as required by law or the order of a court of proper jurisdiction.

Additional Information

We hold children’s data securely for the set amount of time shown in our data retention schedule.

We hold Parent/carer’s data securely for the set amount of time shown in our data retention schedule. We hold Providers data securely for the set amount of time shown in our data retention schedule.

Please view the full version of our privacy notice.