An education, health and care plan (EHCP) is for children and young people aged up to 25 who need more help than is normally available through special educational needs support in a school. Find out about requesting an EHCP, the assessment process and resolving disagreements.
Children and young people with existing statements of SEN will continue to be supported according to those statements and their rights protected.
Sections in this guide (click title to view)
1. What is an EHCP?
The EHCP involves parents, carers, young people and children in decisions about what support a child or young person needs now and in the future.
It’s prepared in partnership with professionals working across education, health and social care specialist services.
- is for all children and young people with special educational needs and/or disabilities who are placed in special school settings
- can be requested if the child or young person is in a mainstream setting and their needs require a high level of support to allow them to access the curriculum
- can last until a young person is 25 years old, but for most young people the plan will finish earlier than that because it does not apply once the young person leaves school or college
EHCPs are focused on:
- achieving outcomes
- helping children and young people into school and through school
- preparing young people for adulthood.
Have a look at our blank EHCP to get an idea of what a plan looks like.
2. Requesting an EHC assessment
Ask the special educational needs coordinator (SENCO) at your child’s nursery, school or college if you think your child needs an assessment.
The SENCO is a teacher who is trained to identify children with special educational needs and make sure the children get all the help they need.
A parent or a young person over 16 can ask us for an assessment to see if an EHCP is needed.
Applications for an EHCP can also be made online via the EHC HUB.
Anyone else, including a foster carer, family friend or a professional that works with your child or young person can also let us know about their needs.
This should be done with the knowledge and agreement of parents or the young person.
What happens next?
- contact your child’s nursery, school or college to find out more about your child
- look at your child’s SEND support plan, if they have one
- decide whether to assess your child for an EHCP
- write to you within six weeks to tell you whether or not we’re going to do an assessment.
If we go ahead with an assessment, the child or young person and their family will be involved in the whole process.
If we don’t do an assessment
We will write to you to explain our decision.
Depending on the reasons we will either:
- offer to meet you to discuss our decision and what your child needs
- discuss with you what other help your child needs and put it in place
- discuss your child’s SEND support plan with their school, nursery or college if we think you haven’t been listened to. We may also arrange a meeting in the nursery, school or college.
If you disagree with our decision, you can make an appeal.
3. EHC assessments
When a child or young person starts an assessment they will be assigned an EHC coordinator, who manages the assessment process and sees it through from start to finish.
The family can also have an independent supporter to help them through the whole process and who will help maintain relationships between the family and practitioners.
Parents will usually find out within 14 weeks whether or not an EHCP is going to be made for the child or young person.
If an EHCP is going to be made, we will send you a draft copy. The parent or young person will have 15 days to comment and say what school or post 16 education provider they would like. We will then issue the final EHC plan.
The whole process should not take longer than 20 weeks.
Find more information about the assessment, and how long things will take download the parents' guide to the EHC assessment
You can also read about the criteria used by the SEND panel to decide if an EHC assessment should be done.
If your child doesn’t need an EHCP
We will write to you to tell you our decision and how you can appeal.
4. EHC Hub
The Education Health and Care Hub is a ground-breaking new digital approach to creating and maintaining Education, Health and Care (EHC) Plans. It puts families, children and young people at the heart of the process and enables collaboration and transparency with all professionals involved.
The EHC Hub is a secure area where everyone involved in the 20 week EHC process can make their contribution, see the contributions of others, and all work towards a positive outcome.
- It offers a level of involvement and transparency for families, unavailable until now.
- For the local authority (LA), it provides a welcome level of cohesion and assistance in collaborating with and managing the input of all partners across Education, Health and Care.
- For the contributing practitioners, it offers a streamlined process for engaging with each case and for seeing the whole picture.
The EHC Hub provides secure information sharing and workflows that keeps the process on track and keeps everyone fully informed at every stage. It captures all the advantages of a brand new digital approach including integration with the online Local Offer.
Key features of the EHC Hub will be:
- Young people and families will be able to submit their views online and upload additional information, including photographs and images that are important to the child or young person.
- Practitioners will be able to submit information and advice online avoiding any unnecessary delays with the delivery of paper-based reports.
- Young people and families will be able to view who has been asked for information and advice and can let the Local Authority know if someone has recently become involved.
- Young people and families will be able to view information and advice at the same time as the local authority receives it.
- Correspondence between the local authority and the young person and family will be held on the EHC Hub so decisions are shared immediately.
- When a draft EHC Plan is issued, young people and families can give feedback via the EHC Hub on each section.
As an early adopter, Lambeth SEND has helped to shape the EHC Hub. Through piloting this system with all schools and parents within the Brixton Learning Collaborative and Streatham Clusters, we have had the opportunity to test the system and ensure it is robust before we introduce it to all schools.
The intention is that we will be rolling this out to all schools in Lambeth from September 2019 and have it fully implemented across the borough by 2020. We will keep all schools updated on progress in this area, including training opportunities through the SENCO Network.
Requesting an EHC assessment
Parental and carers can request an EHC assessment via the EHC Hub.
A young person between the age of 16 and 24 can request their own EHC assessment via the the EHC Hub.
For professionals to begin using the Hub, please send the SENCO email address you wish to be used to firstname.lastname@example.org. You will then receive an invite to register. Parents and young people do not need to register.
Please send any queries or questions to email@example.com.
In the meantime, we ask that all SENCOs begin to use the Hub and familiarise themselves with the system by viewing the following guidance videos:
The video below shows you how to register for an account.
SENCo – How to request an assessment
The video below shows you how to request an assessment.
Contributor – How to provide advice towards an assessment
The video below shows you how to provide advice towards and assessment.
SENCo – How to arrange a review meeting and request views
The video below shows you how to arrange a review meeting and request views.
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