Electoral Services Privacy Notice

This privacy notice sets out how Electoral Services will use and process your information.

Type of information collected

We keep records about potential and registered electors, voters, citizens, candidates and their agents, staff employed at elections and the people we need to pay. Information may be kept in either digital format (i.e. data within a software system or as scanned copies of documents) or hard copy printed format or both. These records may include:

  • Basic details about you – for example, your name, address, date of birth and nationality
  • Unique identifiers (such as your National Insurance number and date of birth)
  • Scanned application forms and dates of any letters of correspondence
  • Copies or details of proof of identity and eligibility
  • Notes about any relevant circumstances that you have told us
  • Your current and previous address or any alternative addresses
  • The other occupants in your home
  • If you are over 76 or under 18
  • Whether you have chosen to opt out of the Open version of the Register of Electors
  • Your signature
  • Contact details including telephone numbers and email addresses
  • Previous or forwarding addresses
  • Your photograph (in the case of applications for a Voter Authority Certificate)

In addition, if you work for the Returning Officer on election duties or for the Electoral Registration Officer for registration duties these may also include:

  • Your name and address
  • Your date of birth
  • Tax status
  • National Insurance number
  • Bank details
  • Next of kin / emergency contact details
  • Details of previous employment
  • Proof of eligibility to work in the UK

If you are a candidate at an election, an appointed agent at an election or a campaigner we may also hold these details:

  • Political party affiliation
  • Campaign group affiliation