Sections in this guide (click title to view)
- 1. What you need to know
- 2. Documents to provide
- 3. What to do if you move home
- 4. Questions and answers
- 5. Contact us
1. What you need to know
When you apply for a school place, you must have parental responsibility for the child and submit evidence to show that you and your child live at the address you've stated on your application, even if you have been placed in temporary accommodation. You also have to provide evidence showing your child's date of birth.
If you can't or don't provide the documents, this may result in the application and any offers that have been made, being withdrawn.
There are three ways you can send the documents to us:
- through the eAdmissions website (if you are applying for a Reception, junior, secondary or 14-19 application for the next academic year)
- by post
- by handing then in at the Lambeth Customer Service Centre
- by email (preferably by encrypted email).
If you have applied online for a school place, you can upload your evidence to your application on the eAdmissions website. These can be as scanned PDFs or clear photos of the required documents.
If you're unable to upload the documents, you can send us the documents using one of the other options below.
If you choose to send your evidence by post, make sure you must use the correct postage and preferably signed for or recorded delivery.
They should be sent to:
Lambeth School Admissions Team
London Borough of Lambeth
PO Box 734
Customer Service Centre
You can book an appointment to submit your documents at the Lambeth Customer Service Centre.
Appointments are required for staff to check the documents you're giving us and will last around 10 minutes. Most appointments will be available for the same day or the following day.
You can book the appointment online or in person when you visit the Customer Service Centre.
If you are unable to visit the Customer Service Centre and wish us to process an application or proof of address documentation etc, you can email these to email@example.com on the understanding that the security of any unsecured/unencrypted sensitive information which is emailed to us is the responsibility of the sender. By emailing us such documents unencrypted, or are intending to, you are accepting full responsibility for its security. If possible, we would recommend that items are sent securely via an email encryption package (we use egress switch which is free).
If you're applying using a paper form or you're submitting an in-year application (iCAF), you must attach the required documents to the form when you submit it by post, hand in at the Customer Service Centre, or submit via email.
2. Documents to provide
The parent or carer who makes the application must provide:
- two documents confirming their address
- one document confirming their child's address
- one document confirming their child's date of birth.
Confirming your address
You can either provide:
- two documents from Section A, or
- one document from Section A and one document from Section B.
|Council Tax statement or letter||This must be supplied if you are the council taxpayer and must be for the current financial year|
|Tenancy agreement||Must be current and include the pages that show the names of the tenants. If this is a new address, you must supply a letter from solicitor confirming exchange of contracts. (If child is named on this it can be used as a proof of address for child if no other child documents are available)|
|Benefit letter or Universal Credit notice||Must be for the current financial year|
|Income Support or benefit letter or Universal Credit notice (if not used above)||Must be for the current financial year|
|TV licence||Must be for current year|
|Utility bill||Must not be more than 3 months old. Mobile phone bills will not be accepted|
|Driving licence||Must be current|
Confirming your child's address
You must provide one of the following documents to confirm your child’s name and address.
|Child Tax Credit Award or Universal Credit notice||Must be for current financial year. Please copy all pages of the letter to include the home address, parents name and child’s details.|
|Child Benefit letter||Must be for current financial year. All pages of the letter to include the home address and child’s name. HMRC will provide you with a confirmation letter of this on request even if you do not receive payment.|
|Child NHS registration card||Must show your child's name and address|
|Medical letter or prescription||Must not be more than 12 months old|
|Immigration documents||Must show address|
|Letter signed by "No recourse to public fund" team||Must state child and parent/carer's name and address|
|Letter signed by social services - If child is a LAC||Must state the child and carer’s name and address|
|(Reception starting in the next academic year only) Copy or screenshot of the most up-to-date Childcare Service Application Summary pages from your HMRC Government Gateway Account regarding your child’s 30-hour free childcare funding||Must contain parent/carer and child’s details, including address and child’s date of birth and show date accessed|
Confirming your chid's date of birth
You must provide one of the following documents to confirm your child’s date of birth
|Birth certificate||Must be a full copy|
|Passport||Must be current|
|EU national identity card||Must be current|
|Prescription or medical letter||Must have the child's name and date of birth printed on it|
If none of the documents can't be provided
If you can't provide any of the documents above, a sworn affidavit, statutory declaration or affirmation must be provided.
It must state parent and child's full name, address, the date you started living at that address and the child’s date of birth.
The document must signed by a solicitor holding a current practising certificate issued by the Solicitors Regulation Authority.
Please note that Lambeth Council can't contribute towards the cost of obtaining this documentation..
3. What to do if you move home
If you move address you must tell us about this as soon as possible.
This is so that we can contact you if we need more information or to tell you the result of your application.
To tell us about your new address, you'll need to fill in the Change of Address Form below and provide proof of your new address for you and your child.
If you move after a specific date for reception, junior, secondary transfer and 14 to 19 applications (stated in the related booklets), your new address will be used for correspondence purposes only, all distance measurements would be considered from the previous address.
4. Questions and answers
Why do I need to provide this documentation?
You may be aware that places are normally allocated on the basis of the distance between your home address and the school.
This means checking addresses is a vital part of ensuring the whole process is fair and accurate. For us to properly consider your application, we need you to provide copies of the documents listed on this page to show that you and your child live at the address you've stated.
All applications must have the required proof of address documentation provided.
What if I only have one item from the list or none at all?
If you have none or only some of the documents listed, a sworn affidavit, statutory declaration or affirmation, obtained through a solicitor will be needed.
This affidavit, statutory declaration or affirmation must be signed by a solicitor holding a current practising certificate issued by the Solicitors Regulation Authority. Please note that Lambeth Council can't contribute towards the cost of obtaining this.
Is it OK that the documents are in my maiden name?
If this is the case we'll require a copy of your marriage certificate or Deed Poll statement confirming the change of name, so that we can match the name to the one you stated on the application.
Are bank statements and child trust fund letters accepted?
No, only items on the list are accepted.
Is a copy of my child's 'Red Book' accepted?
No, as most of these are issued before a child is registered and so there is no child's name on the book, only 'baby'. We require a document from our list, as they clearly state the child's legal name.
Do you need a copy of my or my child’s passport, birth certificate or identity card?
Yes. This will be used to confirm your child's date of birth only.
I have only just moved to my current address and don't have all the required documents for that address, what can I do?
Provide what you can from the list for you and your child, and provide an affidavit, statutory declaration or affirmation, obtained through a solicitor.
Will Lambeth Council help with costs to pay for a GP letter or solicitor’s letter?
No, Lambeth Council can't take responsibility for or provide payment for such documents.
My address is a temporary address, does that matter?
You must use the address where you and your child are living when you make the application even if this is a temporary address, and provide all the required documents. If you then move home you must tell us about this as soon as possible and provide new proof of address documents from the list.
I am due to move soon, what should I do?
As mentioned above, use the address where you are at now, and provide the required proof of address documentation. After you've moved home you'll need to let us know about your change of address - see the section 'What to do if you moving home' on this page.
5. Contact us
If you need advice regarding the required documentation for applying for a school place, you can email us at firstname.lastname@example.org or call the school admissions call centre on 020 7926 9503.